Project Title 
AGREEMENT NO. BPI/WTP/2024/1/00046/U/00001

Tasks and activities to be implemented under the project:

1. Organization of Polish Culture Days

2. Organization of a reporting and integration trip for all employees and doctoral students of IIMCB

3. Staff reinforcement of the support point for foreigners at IIMCB

4. Purchase of necessary IT equipment to furnish the support point for foreigners at IIMCB

5. Signage of the support point for foreigners at MIBMiK

6. Intercultural communication workshops for administrative staff

7. Intercultural team management workshops for managerial staff

8. English language course for administrative staff

9. Specialized training for administrative staff

10. Development of a film presenting the stories of three foreigners who received comprehensive integration support from IIMCB. The film will be shared on the Institute's website, social media, and internal newsletter.

11. Purchase of gadgets for welcome kits and their distribution among new Institute employees

Target Groups

1. Foreigners (over 50 individuals), including employees under employment contracts, doctoral students, and other IIMCB collaborators

2. Polish researchers at various career stages (Master's students, doctoral students, postdocs, researchers, and senior researchers), engineering and technical staff, as well as research and technical staff at IIMCB (approx. 150 individuals)

3. Administrative employees, including those working directly in laboratories as liaisons between science and formalities (approx. 50 individuals)

4. Lab Leaders and Core Facilities Managers (approx. 22 individuals)

Project Goals

Goal 1: Develop the competencies of administrative staff in working with and supporting foreign employees through the organization of specialist and language training 

Goal 2: Develop intercultural communication competencies among administrative and managerial staff through dedicated workshops

Goal 3: Improve the designated area for assisting and supporting foreigners by providing proper signage and purchasing IT equipment 

Goal 4: Expand professional support for foreigners by funding an increase in staff at the Welcome Point 

Goal 5: Promote IIMCB as a professional and foreigner-friendly place for education and scientific research by creating and publishing a film about support provided to three foreign nationals 

Goal 6: Strengthen the sense of engagement and belonging to the group and the institution by organizing integration events and purchasing IIMCB-branded gadgets

Project Outcomes and Results

1. Participation in integration events will allow ~50 foreigners to build closer relationships with Polish employees and other members of the international community, strengthening their sense of belonging to the institution and reducing cultural barriers through better understanding of Polish culture and the work environment. Additionally, the project will enhance international integration within the Institute. Implementation of Goal 6

2. Training of 60 administrative staff members in intercultural communication. As a result, they will gain skills to communicate more effectively with foreigners, taking into account language and cultural differences. Staff will learn to recognize and understand diverse needs and perspectives of foreign nationals, leading to friendlier and more effective relationships. They will also better handle the delivery of clear instructions and resolve foreigner-specific issues. Approximately 20 administrative employees will be funded for language courses, strengthening communication between researchers and administration. Implementation of Goals 1 and 2

3. Management staff (approx. 22 individuals) will gain knowledge and tools to build multicultural teams, improving collaboration and team dynamics. Managers will learn how to identify and effectively manage potential tensions arising from cultural differences, reducing conflicts and improving the work atmosphere. We assume that implementing more inclusive management methods will contribute to a stronger sense of belonging and workplace comfort among foreign staff. Implementation of Goal 2

4. As part of the project, a contact point for foreign employees and doctoral students will be marked, offering support for everyday challenges, making it easier for foreigners to quickly locate a place where they can get help and information. Additionally, 0.5 FTE for foreigner support will be funded. Implementation of Goals 3 and 4

5. The purchase of branded gadgets will strengthen the sense of team belonging, aiding adaptation and reducing stress at the start of employment. Small gifts with the IIMCB logo enhance organizational identity and also boost motivation and job satisfaction. 
   Implementation of Goal 6 

Project Value

PLN 544,408.00

Planned Support Schedule for Project Planned Support Schedule for Project Participants

Recruitment for Administrative Staff